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Provide high level executive support whilst developing positive relationships with both internal and external stakeholders
UC Level 6, Salary Range $91,509 pa - $98,506 pa + Super
Full Time, Continuing Opportunity
About us:
Join University of Canberra where we walk together to foster an inclusive community. Together, we endeavour to empower, connect, and exchange knowledge with our diverse people, cultures, and environments.
We stand firm and dedicated to upholding fundamental values such as inclusivity, honouring Indigenous cultures (Narragunnawali), driving positive change, nurturing curiosity, and promoting collaborative efforts. We are committed to leading the national education sector in championing equity, diversity, inclusion, and accessibility via Connected – A Decadal Strategy 2023-2032 . UC encourages applications from Aboriginal and Torres Strait Islander people, people with disabilities and people from culturally diverse groups.
About the opportunity:
The Faculty of Health is seeking an Executive Assistant to provide high-level administrative support to the Executive Dean. This role involves managing daily activities, coordinating meetings and events, and maintaining effective relationships with internal and external stakeholders.
The key requirements include:
Develop positive relationships with clients and stakeholders.
Provide executive support to the Executive Dean.
Manage telephone calls, emails, and follow-ups.
Effectively manage the Executive Dean's diary.
Prepare general and confidential correspondence, presentations, reports, and submissions.
Provide secretariat support for Faculty committees and meetings, including agenda preparation, minute-taking, and timely distribution of papers.
Coordinate travel and accommodation for the Dean and manage credit card acquittals.
Organise Faculty meetings and events, and manage senior-level visits to the University.
Support Faculty staff at University of Canberra Hospital, including Fire Warden duties and office key management.
Maintain confidential administrative systems for efficient filing and retrieval of records.
About You:
Strong organisational skills and attention to detail.
Excellent communication and relationship-building abilities.
Experience in providing high-level executive support.
Ability to manage multiple tasks and prioritise effectively.
Offerings/ Benefits/ Culture:
The University offers excellent conditions and benefits such as:
Flexible working arrangements
Family-friendly policies
On campus Gym, Medical services, Cafes, Post office, Supermarket and Childcare facilities.
Professional Development offerings (study assistance, corporate programs and discounts)
Innovative work environment with a diverse and inclusive culture
Access to Employee Assistance Program and a corporate private Health Plan (Bupa)
What we need from you: To be considered for this position, we require your CV and a cover letter explaining what skills you would bring to the role; no additional documents are necessary.
Submit your CV through the “Apply Now” tab. We kindly ask that you take this opportunity to align your CV with the Position Description, ensuring that your skills and experience are clearly articulated in connection with the specific requirements of the role.
If you are initially shortlisted, you may be asked to complete an online one-way video interview. There will be a list of pre-set questions that will need to be answered within a stipulated time.
Working rights: Applicants who wish to apply for this position must have valid working rights at the time of submission.
WWVP: The University of Canberra is committed to the safety of vulnerable and young people. As such, successful applicants will be required to have a current ACT working with vulnerable people registration. For further details on how to apply please click https://www.accesscanberra.act.gov.au
For job specific information: please contact Mrs Rebecca Tanner, Operations Manager on 02 6201 5946 or email Rebecca.Tanner@canberra.edu.au
Recruitment and application questions: please contact the Talent Acquisition team on 02 6206 3867 or email uctalent@canberra.edu.au
Closing date: 11.55pm, Sunday 23 February 2025
